Associate Director of Finance and Research Administration

31-May-2024

Associate Director of Finance and Research Administration

Faculty of Arts and Sciences

66012BR

Position Description

Reporting to the Director of Administration and Operations (DAO) in the Department of Psychology, the Associate Director of Finance and Research Administration (ADFRA) is responsible for managing all grants administration and financial activities for the Department of Psychology. Responsible for the financial management of federal and foundation sponsored research projects in the Department of Psychology ($40 million).

• Oversees monthly spending reporting to the primary investigators (PIs) on available funds.
• Processes university prior approval system forms for re-budgeting, requesting no-cost extensions and pre-award expenditures.
• Prepares and submits grant proposals, budgets for grant submissions, review proposal material, ensures all necessary documentation is included (disclosure forms, certification, cost-sharing, animal approval, human subject internal review board approval, and Dean’s cover letter.
• Reviews and helps prepare the Department's operating budget with the Director of Administration and Operations.
• Authorized signature for all financial applications.
• Oversees budgets for all funds awarded through OSP and financial statements prepared by OSP before submission to granting agency.
• Implements new financial policy and procedures.
• Manages grants managers and finanancial staff, including office workflow, personnel issues, conflict resolution, and training issues.
• Reconciles OSP funding on a monthly basis to ensure all expenditures are compliant with agency guidelines.
• Reviews equipment purchases to ensure prior approval from the agency.
• Oversees temporary payroll function.
• Contributes to unit goals by accomplishing related duties as required.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• A minimum of 7 years relevant work experience
• Supervisory experience

Additional Qualifications and Skills

MBA or Master's degree in relevant field a plus. Knowledge of Microsoft Office Suite, advanced excel skills. Knowledge of advanced financial operations principles. Excellent problem solving, communication, supervisory and organizational skills. Demonstrated ability to work well with diverse constituencies. Strong computer skills, including advanced knowledge of MS Office, and a demonstrated ability to learn new systems quickly. Customer service orientation with excellent organizational, logistical, and time management capabilities. Ability to work independently and as part of a team with strong attention to detail and follow-through, along with the ability to meet deadlines. Demonstrated ability to troubleshoot using creative problem-solving, critical thinking, and sound judgment.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Cambridge

Job Code

F0858M Financial Admin Ops Mgt IV

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Social Sciences

Salary Grade

058

Department

Psychology

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-JB1