Executive Administrative Assistant

Description

Idaho National Laboratory (INL) is seeking TWO Executive Administrative Assistants in the Laboratory Director’s Office to provide professional administrative support and manage general office tasks for the Deputy Laboratory Director for Management and Operations and Chief Operations Officer and for the Deputy Laboratory Director for Science and Technology and Chief Research Officer. Our team works a 9x80 schedule located out of our Idaho Falls facility with every other Friday off.

These two positions also support and work in direct coordination with staff from the Laboratory Director’s office, senior leadership team, and others. The roles require the capability to independently review, prioritize, delegate, or act upon organizational requests with minimal direction and with the highest degree of quality. You will work independently and as a team member, exhibiting creativity and ingenuity to resolve complex problems within your area of responsibility. A high level of business acumen and confidentiality is essential, and you must quickly and effectively process, comprehend, and respond to critical information related to the team’s mission and vision.

Responsibilities Include:

• Strategically prioritize and coordinate, and deconflict the Deputy Laboratory Director’s schedule and time commitments, including arranging complex travel arrangements and related expense reports while following required policies and procedures.
• Coordinate closely with leadership and staff to determine priorities, ensuring completion and significantly contributing to the achievement of organizational milestones, laboratory goals, and objectives. Identify and track action items to completion and at the highest level of accuracy for the Deputy Laboratory Director and assigned staff.
• Initiate and respond directly to administrative responsibilities, addressing and resolving problems and inquiries, and complete requests by researching, compiling, and summarizing data, utilizing extensive knowledge of organizational policies and structure.
• Monitor a broad spectrum of business functions and independently review actions, resolve issues, and escalate significant matters to the appropriate management level. Utilize extensive personal knowledge and experience to interface with all levels of management and personnel, effectively executing administrative functions.
• Organize and execute routine and non-routine meetings and special functions/events, including the preparation of logistics and deliverables. 
• Prepare, coordinate, and provide oversight for deliverables (correspondences, reports, materials, laboratory documents, etc.) issued by the Deputy Laboratory Director, reviewing and editing for format and appropriate content, and ensuring high-quality output.
• Complete acquisition of materials and services, following required guidelines. Complete property inventories.
• Maintain confidentiality and security of administrative and technical information, including sensitive data, following company policies.
• Proactively mentor and provide guidance to junior administrative staff, fostering their professional development and ensuring their alignment with organizational standards. Assist in hiring, training and mentoring of administrative team members.
• You will report to the Deputy Laboratory Director.

Qualifications

Minimum Requirements: 

• High school and six years of executive administrative experience. Exceptional organizational, communication (oral and written), and writing and proof-reading skills. Broad-based knowledge of executive-level administrative roles and responsibilities and business acumen is preferred.
• Broad-based knowledge of administrative office policies and practices. Requires advanced proficiency on standard software and systems.

Job Information: 

• The pay range for this position is $29.46 - $48.61 per hour. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. 

Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.