Fiscal/Administrative Officer(Hybrid)
Administrative
Contract
Introduction
Unique Opportunity
Become a Fiscal Administrative Officer (FAO) with the State of Connecticut, Department of Labor (DOL) and contribute to the team dedicated to detecting, preventing, and recovering unemployment compensation overpayments. Enjoy the perks of telework and in-office training in our dynamic Benefit Payment Control Unit.
As an FAO, you will:
- Perform diverse fiscal and administrative tasks, including preparing financial reports and managing data for department leadership.
- Utilize ReEmployCT to maintain and analyze financial records, reports, and payment processes.
- Supervise and support clerical functions, such as applying payments, processing refunds, and reviewing overpayments of unemployment benefits.
- Act as a liaison with external agencies, fostering collaboration and ensuring effective communication.
- Draft correspondence related to overpayment recovery, recoupments, and claimant credits.
At the State of Connecticut, we are exceptionally proud of our world-class services and our ambitious goals. Our team is determined to successfully implement strategies that not only meet but exceed the needs of our customers. We believe in encouraging an inclusive and collaborative environment where every team member can thrive. Join us to be part of a proven team that competes on a global scale and delivers flawless results.
- Visit our new State Employee Benefits Overview page!
- Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
- Full-time, Monday - Friday, 40 hours per week.
- Telework is available, however, this position will require time in the office for training and as part of the regular duties.
- Please note: this position requires that you have access to Federal Tax Information (FTI). The IRS mandates that all personnel that have access to FTI be fingerprinted for purposes of performing both State and Federal background checks. As such, you must successfully pass this background check to be considered for the position.
Are you ready to bring your fiscal expertise to a mission-driven team dedicated to safeguarding unemployment benefits and ensuring financial integrity for the State of Connecticut?
Selection Plan
- In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
- Please visit our 'Applicant Tips on How to Apply' page or view our tutorial.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
- Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov.
- This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
- Read through this helpful link to prepare for your interview.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
EXAMPLES OF DUTIES
- Performs a variety of professional fiscal and administrative functions.
- Assist head of department by compiling and consolidating data.
- Prepares various financial reports.
- Utilizes ReEmployCT for financial records, reports and analyses.
- Exercise functional supervision over a variety of clerical/administrative activities such as applying payments.
- Process refunds and credits owed to claimants to include reviewing overpayments of unemployment benefits.
- Acts as liaison with outside agencies.
- Generate correspondences related to overpayment recoupments and credits.
- Performs related duties as required.
- More information can be found here.
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of
- principles and practices of public administration with special reference to governmental budget management and governmental accounting;
- grants and contracts preparation and administration;
- purchasing principles and procedures;
- payroll practices and procedures;
- Skills
- interpersonal skills;
- oral and written communication skills;
- Ability to
- prepare and analyze financial documents and reports;
- interpret and apply statutes, regulations and administrative policies;
- utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.*
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
- For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
- For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
- Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.
PREFERRED QUALIFICATIONS
- Experience using Reemploy CT for financial records, reports and analysis.
- Experience working with Microsoft Suite, including Word, Excel, Outlook, Powerpoint and Access.
- Experience working in collaboration with other State Agencies and Agency units.
- Experience working with overpayments of unemployment benefits.
- Experience working with recoupment, credits and reversals of overpayment debts.
- Experience working with Benefit Payment Control collection practices and application of applicable laws and regulations.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes. Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.