Legal Administrative Assistant - B&T/Private Client Services

About Us:

Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr has an excellent opportunity available for an experienced Transactional Legal Administrative Assistant (LAA) with demonstrated technical and administrative skills to work in the Philadelphia office in our Business & Transactions, Private Client Services (Trusts & Estates) department.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

You will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of your assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.

As a Legal Administrative Assistant within our Private Client Services (Trusts & Estates) team, your responsibilities include but are not limited to:

• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.

• Administrative duties include scheduling meetings and appointments and maintaining attorney calendars and contact information.

• New client intake, and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination, and expense reimbursement.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.

This position requires a minimum of 2 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Experience supporting attorneys in Private Client Services (Trust & Estates) with preparing estate planning documents, and assisting with probate and trust administration preferred. Experience with document management, time and billing systems, and DocuSign a plus.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.