Secretary 1 (Part-Time) - 19 Hours(CSCU - Norwalk Campus)

Introduction

Are you hard working and seeking an opportunity to make an impact?  Join CT State and be a part of our dedicated team!

At CT State Community College, we value our employees and are seeking to add new, passionate talent to our team! We offer many opportunities for our employees to contribute and stand out as part of our continued success story. We are looking for individuals who demonstrate a true passion for what they do and reflect the culture and vision of CT State.

We are currently recruiting for a Secretary 1 position to work at our Norwalk Campus located in Norwalk, CT.

POSITION HIGHLIGHTS:

• Work Hours:  Part-time, 19 hours per week
• Work Schedule:  8:00am - 1:00pm (Monday - Thursday); 9:00am-1:00pm (Friday)
• Work Shift:  First Shift
• Office:  Child Development Laboratory School
• Location:  Norwalk, CT 06854

WHAT'S IN IT FOR YOU?

State of Connecticut employees participate in a competitive comprehensive benefits plan that includes:

• Industry leading health benefits with medical and dental coverage
• Generous paid time off, include 13 paid holidays per calendar year
• Extensive pension plan and supplemental retirement offerings
• Retirement healthcare offerings
• Professional growth and development opportunities
• A healthy work/life balance!
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.

ABOUT US: 

In the State of Connecticut, CT State Community College is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities (CSCU) and is the largest community college in New England. Our goal as a public higher education institution is to provide a high quality, affordable and accessible post-secondary education that enables students to achieve their life and career goals. CT State’s mission and vision reflect the overarching objectives of providing excellent higher education and lifelong learning to all students, maintaining affordability and accessibility, and contributing to the economic growth of the state.  

Selection Plan

To Apply:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 

For Assistance Applying:

• Please read or watch our Applicant Tips on How to Apply!

Important Information After You Apply:

• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.

Connect With Us:


Due to the anticipated volume of applications for this opportunity, we are unable to provide confirmation of receipt or status during the recruitment process. Your application may be used for future CT State opportunities for this job classification. Questions pertaining to this recruitment should be made to CSCU-Recruitmentteam@ct.edu. 

NOTE: In addition to the checking of references and of facts stated in the application, a background investigation of each candidate may be made before individuals are certified for permanent appointment to the position.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:

• 
  TYPING:
  
  • Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
  • Proofreads for content;
  • Edits using knowledge of grammar, punctuation and spelling.
• 
  FILING:
  
  • Designs office filing systems;
  • Organizes and maintains files (including confidential files);
  • Maintains, updates and reviews reference materials and manuals.
• 
  CORRESPONDENCE:
  
  • Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• 
  REPORT WRITING:
  
  • Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• 
  INTERPERSONAL:
  
  • Greets and directs visitors;
  • Answers phones and takes messages;
  • Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• 
  PROCESSING:
  
  • Scans correspondence;
  • Pulls and attaches related materials;
  • Reviews, routes and prioritizes mail.
• 
  SECRETARY:
  
  • Arranges and coordinates meetings (including space and equipment);
  • Writes minutes of meetings, lectures, conferences, etc. from rough draft;
  • Takes notes and/or meeting minutes;
  • Prepares expense accounts;
  • Makes travel arrangements.
• 
  OFFICE MANAGEMENT:
  
  • Maintains an inventory of supplies and equipment;
  • Orders supplies when necessary;
  • Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
  • Maintains time and attendance records;

Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

• 
  Considerable knowledge of
  
  • office systems and procedures;
  • proper grammar, punctuation and spelling;
• Knowledge of
  • business communications;
  • business math;
• 
  Skills
  
  • interpersonal skills;
  • oral and written communication skills;
• 
  Ability to
  
  • schedule and prioritize office workflow;
  • operate office equipment which includes computers, tablets, and other electronic equipment;
  • operate office suite software;
  • take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.