12-Nov-2024
Subawards Specialist
Harvard Medical School
67254BR
Position Description
Reporting to the Subawards and Agreements Manager, the Subawards Specialist works independently performing a wide range of complex administrative duties as part of the Office of Research Administration (ORA) Awards Management Team.
As part of these duties, the Subawards Specialist will communicate with a wide range of internal and external contacts. The Subawards Specialist is responsible for outgoing subawards, which includes drafting and issuing outgoing subaward agreements and amendments under sponsored awards at Harvard Medical School. Negotiate basic subaward related issues, and work with the Subawards Manager, Assistant Director of Awards Management, and Grants and Contracts Officers on more complex or difficult negotiations. This individual will liaise with HMS staff and subrecipients, to anticipate, identify, and resolve problems arising during all phases of the subaward life cycle, including escalating issues and providing status updates. Will make recommendations for continuous improvement to the ORA subawards process. The Subawards Specialist reviews subaward requests; reviews outgoing subaward paperwork for accuracy and compliance with sponsor guidelines, University policies, and regulations and to identify and mitigate risk to the University; and will ensure compliance with mandated requirements relative to subrecipient monitoring and risk assessment. The Subawards Specialist will also process actions in the Grant Management Application Suite, Harvard’s grants management system of record, including tracking funds, recording statuses, and maintaining supporting documentation. Will maintain subaward templates; maintains subaward policies and procedures; acts as backup for Subawards and Agreements Manager. Will participate in subaward-related committees and working groups. Will assist with the drafting and management of Billing Agreements. Other duties as assigned.
Basic Qualifications
5 or more years of experience. Higher education may count towards experience.
Additional Qualifications and Skills
- Bachelor's Degree preferred.
- Technical skills: Ability to navigate across systems.
- Excellent Communication (written and verbal).
- Good with problem resolutions and organizational skills (ability to manage deadline driven tasks).
- Experience with drafting and issuing subcontracts.
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Work Format Details
This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
About Us
The Office of Research Administration (ORA) provides pre- and post-award management by assisting Harvard Medical School and Harvard School of Dental Medicine Principal Investigators and their staff with proposal submission, award administration, and reporting. ORA is comprised of teams offering a range of expertise and managing a diverse group of portfolios, including the basic science departments, core centers, and affiliate institutions. We also partner with other central offices and departments at the Medical School and throughout the university.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
405007 Financial Professional (N)
Work Format
Remote
Sub-Unit
------------
Salary Grade
056
Department
Research Administration
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Identity
Schedule
35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.