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Title: Senior Administrative Associate
POSITION SUMMARY Under the supervision of the Executive Director, the Senior Administrative Associate performs a variety of administrative and clerical functions in the human resources department to meet compliance requirements and internal/external deadlines and to support the strategic goals of the department.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets visitors, screens/routes calls, processes department mail and responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Works closely with the HR Administrator, Recruiting and Compensation to ensure all pre-employment tasks and documentation are complete, including sending/receiving new hire documents via DocuSign. Creates and maintains all physical personnel files. Ensures filing is completed timely and file rooms are organized. Enters, updates and maintains personnel data in the College’s HRIS/Banner system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and terminations as appropriate.
Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and systems records retention policies and guidelines. Executes State new hire reporting. Assists with annual temporary personnel and faculty contract renewal processes. Updates the College’s organizational chart and catalog. Initiates and processes purchasing and travel requisitions for the department, including ordering and maintaining an inventory of office supplies. Responds to non-financial requests for employment verification, as well as Public Service Loan Forgiveness (PSLF) requests. Prepares routine correspondence, generates reports, maintains office calendar and performs other clerical tasks as needed. Performs other duties as assigned.
REQUIRED QUALIFICATIONS Associate’s degree
Two (2) years’ experience in an office setting
PREFERRED QUALIFICATIONS Bachelor’s degree or CAP certification
Prior work experience providing administrative support in a human resources department
Prior work experience in higher education
Prior experience with HRIS systems/Banner, purchasing software, DocuSign, Dynamic Forms and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail-oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement, be discreet and able to maintain confidentiality. Ability to manage a high- volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow-through and follow-up timely.
Open Until Filled: Yes
Rate of Pay: $37,187- $44,636 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

Motlow State Community College


      Senior Administrative Associate
    

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Part timeDepartment: South End Washington Primary CareAll Locations: 1601 Washington StreetPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by e:mail or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>

East Boston Neighborhood Health Center

Practice Secretary

Imagine doing the best work of your career in a place where your efforts will support C-level executives by providing real time implementation and support for departments through performing a variety of diversified and confidential administrative support duties which require a range of skills and knowledge of organizational procedures while maintaining a confidential environment. Where you can utilize your skills including scheduling, researching, executing policies and procedures, interpreting and compiling data, database management, task management, project management and basic financial literacy. We are proud that American Career College has been certified as a Great Place to Work for the fourth year in a row! We are over 110 years in education and still growing. Come work and grow with us!You will make an impact by:<ul><li>Completing administrative tasks including managing an active calendar of meetings; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; completing expense reports.</li><li>Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. Demonstrate ability to take information and concepts and translate them into professional level documents. </li><li>Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. </li><li>Handle confidential material relevant to company operations, including preparation of executive level correspondences.</li><li>Build relationships crucial to the success of the organization and manage a variety of special projects for the Executive.</li><li>Plan, coordinate and ensure the established Executive's schedule is followed and respected. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.</li><li>Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives.</li><li>Work closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.</li><li>Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, etc.</li><li>Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.</li></ul>Your experience includes:<ul><li>Minimum of three (3) years of experience performing increasingly complex and highly responsible office and administrative support work of which at least two (2) years involved administrative support to a C-level executive.</li><li>Ability to stay calm under pressure and help find solutions when needed.</li><li>Proficiency in Microsoft Office Suite.</li><li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, both internal and external.</li><li>Expert level written and verbal communication skills.</li><li>Demonstrated proactive approaches to problem-solving with strong decision-making capability.</li><li>Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.</li><li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li></ul>Education:<ul><li>Bachelor's Degree or some college course work in accounting, administrative and personnel management, and data processing preferred.</li><li>Certified Administrative Professional (CAP) designation preferred.</li></ul>Salary:<ul><li>$57,606.87 - $77,763.97</li><li>Great Benefits Package</li></ul>LI-CM1

American Career College

Executive Assistant I

29-Jul-2024<h4>Sr. Foundations Administrator</h4>Harvard Graduate School of Education 66370BRJob SummaryThe Sr. Foundations Administrator at the Harvard Graduate School of Education (HGSE) is a multifaceted role crucial for the success of Ed.M. Programs. The role serves as a key leader in the planning and delivery of foundational courses, serving as a liaison between various stakeholders, and ensuring smooth operations throughout the academic year. The role plays a pivotal role in ensuring the seamless delivery of foundational courses, fostering collaboration among stakeholders, and contributing to the continuous improvement of the Ed.M. Programs at HGSE. They must rely on a combination of knowledge and experience, independent judgment, and skillful collaboration to orchestrate the various parts of the school necessary to meet goals during the fast-paced summer program and throughout the academic year.Position DescriptionThis role is responsible for the following:1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strategic Project Management: The role leads the creation of project timelines and determines how to revise them; leads and facilitates meetings; and facilitates collaboration among different departments and stakeholders involved in Foundations activities. The FA must also know which stakeholders to involve in each endeavor and navigate accordingly.2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Policy Management: The role develops, updates, and organizes resources and policy documents related to Foundations courses, ensuring consistency and clarity across internal and external communications.&nbsp;3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Hiring and Recruitment: Collaborating with faculty, the role manages the recruitment and hiring processes for Teaching Fellows who assist in Foundations courses.4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage Academic Operations and Support: The role represents Foundations in academic support meetings and determines remedies for potential and emergent issues. Tracks students' academic progress in Foundations, taking appropriate action as needed. Handles student inquiries and appeals and ensures compliance with academic requirements, collaborating with appropriate stakeholders.5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communication Management: The role represents Foundations to various audiences, both internally and externally, and contributes to reports for stakeholders. Coordinates event logistics for Foundations-related activities. Serves as the primary point of contact for prospective and current students, faculty, staff, and teaching fellows regarding the administration of the Foundations experiences. Ensures consistency of information regarding Foundations across all internal- and external-facing communications.6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Financial Management: Responsibilities include managing budgets, processing expenses, and serving as a purchasing agent for the program's operating expenses.7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assessment and Improvement: The role supports assessment efforts to evaluate the quality and effectiveness of the Foundations program delivery, identifying areas for improvement.Basic QualificationsBA or equivalent work experience required.&nbsp;Three or more years of experience in supporting faculty, staff, and students in an educational environment&nbsp;Any applicant wishing to be considered must supply a cover letter in addition to their resumeAdditional Qualifications and Skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest and skill in leading cross-departmental collaboration or coordination toward common educational goals•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong organizational, technical, interpersonal, and communication skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attention to detail with a proven ability to take initiative and accurately manage multiple projects independently and simultaneously•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest in and commitment to equity-centered practices in education•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Forward thinker, highly collaborative, with a can-do attitude; enjoys creating systems and clarity in complex, novel situations•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working with academic faculty and students in a higher education setting•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Familiarity with frameworks or activities that support adult student success and advance equity in higher education contextsWorking ConditionsHGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. We regret that the Harvard Graduate School of Education does not provide Visa sponsorshipAdditional Information &nbsp;&nbsp; Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: &nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve &nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged &nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation &nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion &nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and &nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="http://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a> &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDegree programs - mastersUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-LM1

Harvard University FAS Human Resources

Sr. Foundations Administrator

26-Jul-2024<h4>Department Administrator</h4>Faculty of Arts and Sciences 66449BRJob SummaryThe Department Administrator for the Department of Philosophy serves as the administrative, financial, programmatic, facility, and human resources director for a complex and expanding department that supports significant student activities and academic collaborations, as well as provides oversight for the management of the departmental Robbins Library. This position reports to the Administrative Dean for the Arts &amp; Humanities Division, with a dotted line to the chair of the department. This position also works closely with department leadership including the Director of Graduate Studies, Director and Associate Director of Undergraduate Studies, and Program Director for the joint FAS/SEAS Embedded EthiCS program to implement and/or administer academic programs and related activities, and supervises a team of 4 FTEs.Position DescriptionAdvisor to Chair: Counsel/advise the Chair of the Department of Philosophy on&nbsp;policies and procedures related to teaching faculty on academic and&nbsp;administrative policies, and&nbsp;serve as primary source of policy information for faculty and staff.&nbsp;Coordinate faculty searches and tenure reviews.&nbsp;In consultation with chair, prepare faculty meeting agenda, and prepare&nbsp;reports, interpret, analyze and present data and recommendations for&nbsp;the Chair and the department. Attend, write minutes, and execute&nbsp;follow-ups from faculty meetings; lead miscellaneous tasks, such as&nbsp;responding to surveys and provide data and support for the chair and&nbsp;other faculty members as needed.Departmental Management: Create and administer departmental administrative systems, practices, policies and procedures that span and satisfy the requirements of FAS.Divisional Support: Serve as the senior administrative contact for Philosophy for answering inquiries, complaints, and/or resolving problems for faculty, students, and staff across Harvard; serve as the liaison with the academic and administrative deans offices, as well as GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, human resources, the Office for Physical Resources and Planning, and others concerning teaching/faculty appointments, finance, and general administrative management.Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria.&nbsp;Holds fiduciary responsibility for the department’s 25+ gift and endowment funds; advises on spending for department-related programs/initiatives and student fellowships; administers department grants; prepares yearly budgets and spending forecasts; approves all department payments and responsible for resolving discrepancy, and&nbsp;serves as point-of-contact for all financial and operational policies and procedures for the department.Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments, including working with Faculty Affairs, and the Harvard International Office, as necessary.Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 4 FTES, TAs/TFs/RAs and student workers, and other employees from time to time.&nbsp;Events Planning: Oversees staff who plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty.Basic Qualifications<ul><li>Bachelor’s degree, or equivalent combination of relevant education and experience required.&nbsp;</li><li>Five or more years of progressively responsible administrative and managerial experience, preferably in higher education.</li></ul>Additional Qualifications and Skills<ul><li>Strong quantitative, analytical and supervisory capability.</li><li>Effective interpersonal and written communication skills and ability to work with all constituents with tact and discretion.</li><li>Ability to balance shifting priorities and to work independently without supervision.</li></ul>Additional InformationWe regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-UnitArts and Humanities Salary Grade057DepartmentPhilosophyUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Department Administrator

ABOUT ROCKET LABRocket Lab is a global leader in launch and space systems. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations. Our Electron rocket has provided reliable access to orbit since 2018, becoming one of the most frequently launched rockets in the world. Neutron will be our next rocket on the launch pad, an advanced 13-tonne payload class, reusable rocket to launch the mega constellations of the future. Our space systems business includes our extensive line of satellites and components that have enabled more than 1,700 missions including the James Webb Space Telescope, NASA Psyche Mission, Artemis I, Mars Ingenuity helicopter, and more. &nbsp;Join our pioneering team and launch your career to new heights!NEUTRON&nbsp;Neutron is a medium lift launch vehicle capable of delivering the mega constellations of tomorrow, high assurance payloads, and human spaceflight. As a highly reusable launch platform, Neutron will deliver a highly cost-effective and reliable launch solution leveraging Rocket Lab’s proven execution history with the Electron program. If you’re interested in joining a high performing team, pushing the boundaries with a clean sheet development of re-usable liquid launch vehicle, this is your opportunity!&nbsp;TEAMCENTER / NX ADMINSTRATOR&nbsp;Based out of Rocket Lab's headquarters in Long Beach, CA the Teamcenter / NX Administrator is responsible for driving constant improvement in design processes for the Neutron program. You will work within the Neutron development team in the US and support the design organizations across both the US and New Zealand offices.&nbsp;While your primary function is to drive and improve design tools through activities such as implementing standardized parts, BOM &amp; drawing templates, alternate parts solutions, developing workflows and automations as well as user support, you will also assist directly with surge design support for critical Neutron milestones.&nbsp;WHAT YOU’LL GET TO DO:&nbsp;<ul><li>Drive as well as contribute to improvements in PLM processes and the resulting changes in NX and supported CAD systems.&nbsp;</li><li>Work with users to develop/update tool customizations to improve efficiency.&nbsp;</li><li>Drive the development and maintenance of common parts and features. </li><li>Create design tools and automations to streamline the process from new idea to released rocket designs hitting the shop floor&nbsp;&nbsp;</li><li>Create&nbsp;and manage&nbsp;templates and&nbsp;best practices&nbsp;to maintain&nbsp;consistency and high quality across all Neutron design&nbsp;teams&nbsp;&nbsp;</li><li>Embed with the Neutron design teams to understand pain points and provide solutions to&nbsp;CAD, drawing, design automation and PLM needs&nbsp;&nbsp;</li><li>Provide surge design support for the Neutron program&nbsp;&nbsp;</li><li>Provide a robust CAD operating environment through promptly responding to user requests for support.&nbsp;</li><li>Administer and support user access, permissions, and licensing to provide secure access to NX and supported CAD systems.&nbsp;</li><li>Support/Deliver training to new and existing staff.&nbsp;</li><li>Create and maintain documentation for user support processes.&nbsp;</li><li>Develop and deploy proprietary and 3rd party NX and Teamcenter Tools.&nbsp;</li><li>Develop and deploy custom solutions using NX Open.&nbsp;</li></ul>YOU’LL BRING THESE QUALIFICATIONS: &nbsp;&nbsp;<ul><li>Bachelor’s degree in engineering, computer science or other technical degree.&nbsp;&nbsp;</li><li>2+ years of experience with Siemens NX &amp; Teamcenter&nbsp;&nbsp;</li><li>Strong knowledge of&nbsp;CAD modeling and drawing&nbsp;creation&nbsp;&nbsp;</li><li>2+ years of xperience with programming using Python, C++ or similar&nbsp;&nbsp;</li><li>Experience managing version-controlled projects (git, mercurial, or similar)&nbsp;&nbsp;</li><li>Experience putting together UI applications&nbsp;&nbsp;</li></ul>&nbsp;THESE QUALIFICATIONS WOULD BE NICE TO HAVE:&nbsp;&nbsp;<ul><li>Experience with CAM programming for traditional machining processes&nbsp;&nbsp;</li><li>Experience with design for carbon composite structures&nbsp;&nbsp;</li><li>Experience with design and drafting best practices. &nbsp;</li><li>Experience creating automations with NX Open&nbsp;&nbsp;</li></ul>&nbsp;ADDITIONAL REQUIREMENTS&nbsp;&nbsp;<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.&nbsp; &nbsp;&nbsp;</li><li>Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing.&nbsp;&nbsp;&nbsp;</li><li>Must be physically able to commute to buildings&nbsp;&nbsp;</li><li>Occasional exposure to dust, fumes and moderate levels of noise.&nbsp;</li></ul>OTHER:&nbsp;&nbsp;Successful candidates in this role will thrive in ambiguity, and are excited to work in a small, high performing team focused on continued learning and growth. This position is ideal for an experienced, multidisciplinary individual keen to support a complex project from conceptual design through to integration and launch.&nbsp;Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.Base salary is just one component of our total rewards package at Rocket Lab.&nbsp; Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO &amp; a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, childcare concierge, and other discounts. Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.Base Pay Range (CA Only)$70,000—$105,000 USDWHAT TO EXPECT&nbsp;We’re on a mission to unlock the potential of space to improve life on Earth, but that’s not an easy task. It takes hard work, determination, relentless innovation, teamwork, grit, and an unwavering commitment to achieving what others often deem impossible. Our people out-think, out-work and out-pace. We pride ourselves on having each other’s backs, checking our egos at the door, and rolling up our sleeves on all tasks big and small. We thrive under pressure, work to tight deadlines, and our focus is always on how we can deliver, rather than dwelling on the challenges that stand in the way.&nbsp;&nbsp;&nbsp;Important information:FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Rocket Lab Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Applicants requiring a reasonable accommodation for the application/interview process for a job in the United States should contact Giulia Biow at <a href="mailto:g.biow@rocketlabusa.com.This" target="_blank">g.biow@rocketlabusa.com.This</a> dedicated resource is intended solely to assist job seekers with disabilities whose disability prevents them from being able to apply/interview. Only messages left for this purpose will be considered. A response to your request may take up to two business days.FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.&nbsp; These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.&nbsp;Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.&nbsp; For more information on these Regulations, click here&nbsp;ITAR Regulations.

Rocket Lab

Teamcenter / NX Administrator

Job Description and RequirementsThe IT Service Management Administrator is responsible for ITSM ticketing application. Responsibilities include working with vendor, various departments, gathering applications/workflow requirements, troubleshooting, creation and testing of associated work flows.Essential Functions and Responsibilities:<ul><li>Liaison for the ticketing application vendor for troubleshooting problems related to the application administration. Ensuring any scheduled upgrades are communicated and performed with minimal downtime.</li><li>Responsible for creation/maintenance of all ticketing application business objects, validation constraints, business rules, pick lists, templates and expressions for business units using the ticketing application.</li><li>Responsible for any creation and maintenance of ITSM application knowledge base articles for IT and end users.</li><li>Customer and management liaison for ticketing application maintenance and reporting/metrics.</li><li>Provide ticket application documentation and training.</li><li>Build, test, and maintain application work flows.</li><li>Responsible for reporting / working with ticketing application customer support for issues and upgrades.</li><li>Build Request offerings as needed.</li><li>Maintain Wiki processes / procedures.</li><li>Support ITAM maintenance required to support RBFCU IT Asset Management team.</li><li>Management and resolution of incidents utilizing ITSM Service Desk applications.</li><li>Performing routine maintenance to include performance monitoring and error identification &amp; remediation.</li><li>Monitor User/Group Access/Access Control Lists.</li><li>Awareness of changes related to upcoming ITSM Service Desk new release deployment.</li><li>Monitor, maintain and provide support on Ivanti Neurons for reporting and collaboration with other systems.</li><li>Performing other duties as assigned. (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice).</li></ul>Requirements:<ul><li>Associate degree in information technology or a closely related field</li><li>Minimum of one year job related experience</li><li>Strong customer service skills</li><li>Understanding of business unit functions</li><li>Strong verbal/writing skills</li><li>Strong organization / time management skills</li><li>Basic coding knowledge of HTML and C++/C# or Java OR debugging knowledge</li><li>Knowledge of Ivanti / Neurons -&nbsp; Service Requests, Incidents, Problems, Change Management, Configuration Items and tool reporting</li><li>Knowledge of MS Office/Excel for report data extractions</li><li>ITSM and ITIL Certification a plus</li></ul>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RBFCU

IT Service Management Administrator

Located in the western portion of Riverside County, the beautiful City of Moreno Valley is a small, progressive and welcoming town boasting big city amenities! Solid growth has propelled Moreno Valley to its position as the second-largest city in Riverside County and fourth largest in the Inland Empire.&nbsp; The City is evolving from a bedroom community to one that is successfully attracting new business and fostering well-managed growth to create a superb quality of life for residents and visitors to enjoy. The City of Moreno Valley is a general law city that operates under a Council-Manager form of government. The City Council appoints the City Manager, the City Attorney, and the City Clerk.&nbsp;The new Manager of the Office of the Mayor and City Council/City Clerk will join a thriving executive team which works in tandem to deliver quality services in a transparent and effective manner. As an officer of the City of Moreno Valley and under administrative direction of the Mayor and City Council, the City Clerk exercises direct supervision over an assigned staff of eight(8) full time equivalent positions in accordance with the City’s Personnel Rules and Regulations.&nbsp;The City of Moreno Valley is looking for a well-qualified and compassionate City Clerk who has the ability to maintain the City’s high level of quality customer service. Candidates who are innovative, oriented toward continuous improvement, and committed to collaborating alongside a highly functioning executive team, are desired. The City is looking for strong minded individuals who embrace modern practices and approaches to problem solving and who have experience with the Brown Act, Roberts Rules of Order, parliamentary procedures, and other rules governing the notice and conduct of public hearings.&nbsp;The salary range for the City Clerk is $131,185.60 - $208,915.20; placement within this range is dependent on experience and qualifications. The City also offers an excellent benefits package. If you are interested in this outstanding opportunity, please visit our website at&nbsp;<a href="http://www.bobmurrayassoc.com" target="_blank">www.bobmurrayassoc.com</a> to apply online. If you have any questions, please do not hesitate to call Ms. Stacey Stevenson at (916) 784-9080.&nbsp;Filing Deadline: August 23, 2024

Bob Murray & Associates

Manager of the Office of the Mayor and City Council/City Clerk

Title: Enterprise System Administrator and Data Engineer
POSITION SUMMARY Administering a high availability distributed system environment. The administrator will work very closely with the Technology Services Division staff to meet business and technical demands. Helps with solutions to problems that may arise in an expeditious, efficient, and timely manner. Responsible for performing job duties in accordance with the mission, vision, and values of Nashville State Community College.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Installs, configures and manages physical and virtual servers in support of applications utilized by the College. Monitor the performance, security and availability of physical and virtual servers and Citrix Application Delivery Controllers. Establish and maintain firewalls on physical and virtual servers. Perform version and package upgrades on physical and virtual servers and Citrix Application Delivery Controllers. Provide systems technical support to the Technical Systems Division staff. Document configurations and procedures utilized to maintain supported platforms. Works with the Administrative Information Systems staff in support of Ellucian Banner and related applications. Develops SQL and PL/SQL scripts to perform extracts and updates to data in the Banner database. Develops and maintains custom jobs to automate processing of data and user accounts in Banner and Active Directory. Assists with application administration and user account management for Banner and related systems. Performs other duties as required.
REQUIRED QUALIFICATIONS Associate degree and 8 years of work experience in systems administration and/or application development. PREFERRED QUALIFICATIONS Bachelor's degree and three-year experience in systems administration and/or application development. Experience in Linux, Unix, and Windows servers administration.
KNOWLEDGE, SKILLS AND ABILITIES An appreciation of the responsibilities of this position in support of the business-critical applications of the College. Strong working knowledge installing and maintaining Computer Operating System environments and related software. Knowledge of data processing, hardware and software architecture, and network concepts. Strong verbal, written, and interpersonal skills and be able to participate in multiple projects simultaneously. An appreciation of the collegiate environment and the ability to establish and maintain effective working relationships with employees, customers, and vendors. Should be team focused and flexible.
Open Until Filled: Yes
Rate of Pay: $57,836.00 - 72,295.00 depending on experience.
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Enterprise System Administrator and Data Engineer
    

23-Jul-2024<h4>Administrative Assistant</h4>Faculty of Arts and Sciences 66295BRJob SummaryReporting to the Associate Director of Administration and relevant faculty, this position provides complex administrative support to faculty members with active research and teaching programs in the Physics Department. The Swampland Administrative Assistant is responsible for providing high-level administrative and financial support to the Swampland Initiative. This position will be responsible for managing multiple events per year along with a robust visitors program, which is central to the operation and mission of the Swampland Initiative. The Swampland Initiative will invite 2-3 visitors per week for the entire academic year and will require extensive time managing logistics related to this travel.Position DescriptionAdministrative Support<ul><li>Provide high-level administrative support to very active/complex research group</li></ul><ul><li>Arranges extensive and complicated international and local travel arrangements for 2-3 visitors per week during academic year</li></ul><ul><li>Prepares schedules for visitors</li></ul><ul><li>Schedules meetings/seminars, maintains detailed calendars, and keeps faculty/group websites up to date</li></ul><ul><li>Oversees appointment process for research scholars, postdoctoral fellows, graduate and undergraduate students; works with Research Scholar Coordinator to process appropriate visa requests and submits relevant paperwork</li></ul><ul><li>Composes and edits correspondence for PI as required by their research and scholarly initiatives</li></ul><ul><li>Helps assign workspace for group. Maintains office area, equipment, supplies, and files</li></ul>Research Administration, Finance, and Purchasing<ul><li>Interprets, applies, and advises on department and University policies/procedures</li></ul><ul><li>Works closely with Physics Research Admin team to support preparing, submitting, and managing sponsored research grants. Assists with proposal preparation, including funding for personnel groups, budget justifications, equipment quotes, and technical progress reports</li></ul><ul><li>Creates, submits, and maintains all progress and final reports as they relate to sponsored funding</li></ul><ul><li>Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems. May serve as approver for financial transactions representing the department</li></ul><ul><li>Manage all local financial transactions, including reimbursements, PCard, and corporate card expenditures. Trains group members on proper usage of funds and creates reference materials to ensure compliance</li></ul><ul><li>Processes expense reports and reimbursements, reconciles corporate card and PCard payments. Redirects and/or resolves billing problems and accounting errors internally and with outside vendors</li></ul><ul><li>Orders and reviews group members’ orders for supplies and equipment</li></ul><ul><li>Serve as group’s financial approver for all purchasing requests within Harvard systems</li></ul><ul><li>Performs audit function to assure accuracy and compliance with internal and external regulations</li></ul>Website Management and Technical Support<ul><li>Generates, develops, and maintains faculty websites at the direction of the PI</li></ul><ul><li>Composes and edits correspondence, prepares letters of recommendation, course materials, and scientific articles which may involve scientific terminology and mathematical technical typing and desktop publishing script languages in programs like LaTex, MATLab, and Mathematica</li></ul><ul><li>Manages HUIT equipment and maintains records for computer refresh program</li></ul>Document Administration<ul><li>Draft, edit, and submit a wide array of written material with minimal direction from the PI</li></ul><ul><li>Ensure that publication listings are current and compliant with federal requirements</li></ul><ul><li>Develop and maintain methods for organization of information including files, databases, and other systems as they pertain to the complicated nature of each research PI’s group</li></ul>Events Management<ul><li>Coordinates site visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Coordinates Postdoctoral Researcher interview visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Organizes events for the research group, including weekly meetings, scientific advisory board meetings, and other events</li></ul><ul><li>Manages, organizes, and executes all aspects of larger-scale meetings and conferences at the direction of the PI, including designing and promoting event collateral</li></ul><ul><li>Manages all logistics of an annual international conference or event from identifying an appropriate venue, vendor management, event coordination, and all related logistics</li></ul><ul><li>Provides administrative support for other projects at the direction of faculty</li></ul>Basic Qualifications<ul><li>Minimum five years of office administration or customer service experience required.</li><li>A combination of education and experience may be considered.</li></ul>Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred, or an equivalent of education plus experience in an office environment, perhaps managing budgets.</li><li>Ability to be a self-starter and to work independently with minimal supervision.</li><li>Excellent organizational skills with ability to prioritize in an environment with multiple and conflicting interests.</li><li>Strong customer service skills.</li><li>Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>Ability to work across teams and with a variety of projects and constituencies.</li></ul>Certificates and LicensesNone.Physical RequirementsNone.Working ConditionsWork is performed in an office setting. There is an expectation that the employee be able to work in person in Cambridge, MA 5 days per week from mid-August through mid-May. This position offers summer flexibility of up to 2-days a week for remote work, depending on the needs of the program. In addition between the fall and spring semesters, there is flexibility for up to 2-days a week for remote work, depending on the needs of the program.&nbsp;&nbsp;Local travel may be required to identify and conduct walkthroughs of event spaces.Additional InformationPlease submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position. We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.&nbsp; All formal written offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade055DepartmentPhysicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday - Friday from 9am - 5pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

256 Administrative Jobs