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ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYThe Lifestyle Coordinator will create and coordinate social, emotional, mental and physical activity programs and other miscellaneous resident related functions to achieve community goals surrounding resident retention. This role also plays an integral part in the sales process by working closely with the Community Manager and Sales Consultant/s to drive traffic to the community. This role does whatever is necessary to make the selling process more effective and the move in process more efficient. This position will contribute to the success of the senior living community sales team’s achievement of year end budgeted occupancy, revenue, and resident retention goals.JOB DESCRIPTION<ul><li>Create and coordinate programs and events surrounding social and physical activities that may include resident functions, birthday cards, welcome parties, off-site excursions and other events.</li><li>Responsible for the set-up, preparation and take down for each event. At least 2 to 5 activities or events per day, 7 days a week are required. (Many of these may be led by residents.)</li><li>Monitors the purchasing and coordinating any items required for the event.</li><li>Maintain prospect attendance records for each event when possible, collecting prospect contact information for future use and follow up.</li><li>Photograph residents and events whenever possible for use in cards, social media, newsletters, videos and other media sources.</li><li>Create and produce the monthly calendar with activities and events, newsletters and fliers for the community as needed.</li><li>Meet with each new resident to create a profile on preferred activities and events.</li><li>Coordinate the resident volunteer program by enlisting and managing the volunteer schedule for consistent and equal participation by all that would like to participate. Recruit and train volunteers from within the community to participate in events, activities and clubs.</li><li>Interact with all residents and acknowledges them by name if possible. Should be knowledgeable of the community and other policies to assist with community tours if needed.</li><li>Provide assistance as necessary with the ongoing Resident Surveys and Activity Questionnaires.</li><li>Provide input into the development of budget(s) for properties within the property portfolio as it relates to planned activities, resident retention and excursions. Manage expenses to budget.</li><li>May coordinate interview process and make recommendations for the hiring of qualified and certified instructors for on-site exercise and spa activities. Assist and train on-site staff to host successful resident activities and participate in the events when possible.</li><li>May be instrumental in interviewing and recommending local, licensed transportation companies to transport residents to off-site destinations and excursions.</li><li>Create partnerships with local vendors, businesses and organizations to enhance community events. Partnership can be for parties, door prizes, opportunity drawings, etc.</li><li>Schedule and manage transportation program, if provided.</li><li>Maintain confidentiality of pertinent information concerning residents and staff.</li></ul>#LI-AW1Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar

Event & Lifestyle Coordinator - Overture Cary

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYWork within the Marketing Operations team to identify, evaluate, onboard, and manage preferred Greystar marketing suppliers as it relates to the customer experience journey of shopping/leasing, onboarding, living, and renewing/moving out. Serve as marketing supplier relationship lead as advocate for Greystar managed communities, U.S.-based marketing team members, and Greystar.JOB DESCRIPTION Essential Responsibilities:<ul><li>Manage current and new marketing supplier relationships. This includes meeting monthly or quarterly via Teams or in person with suppliers, sharing best practices, updating on compliance changes, identifying opportunities to innovate and pilot within the supplier platform, supporting data integration needs, etc.</li><li>Develop and publish best practices and standard procedures for supplier platforms and processes.</li><li>Triage and ensure satisfactory resolution for operational issues that arise with suppliers.</li><li>Identify KPIs and other performance measures with internal stakeholders and preferred marketing suppliers. Create, update, and distribute reporting in partnership with Greystar Marketing Performance and Enterprise data. Analyze and review data to maximize results and suitability for continuing the partnership.</li><li>Develop and publish case studies and Greystar "house views" on all preferred suppliers to help increase penetration, ensure revenue goals are met, and provide insight, when necessary, on why particular platforms or products do not qualify for a preferred supplier partnership.</li><li>Support and collaborate with Greystar Advantage Solutions in the annual negotiation of preferred supplier pricing, submission of contract updates, validation of billing, legal compliance documents, and all risk and executive memos, as needed.</li><li>Develop, coordinate, and provide training for appropriate levels, including Teams, in-person, and vendor training, and serve as a resource for all questions concerning the different suppliers.</li><li>Stay current on the latest technology inside and outside the multi-family industry related to marketing operations.</li><li>Lead the RFP process in partnership with Greystar Advantage Solutions using their platforms and other best practices built in partnership.</li><li>Supports Innovation processes and collaborates with Marketing Operations Property Support, marketing billing, and GS Central bill to ensure a smooth onboarding process of new suppliers and products.</li></ul>Other Responsibilities:<ul><li>May be a lead resource for other marketing team members regarding processes, reporting, and solution sales strategy.</li><li>Completes various human resources, financial, administrative, and other reports, and analyses and performs other duties as assigned or as necessary.</li></ul>Knowledge, Skills, Abilities:<ul><li>Bachelor's&nbsp;degree&nbsp;with&nbsp;concentration&nbsp;in&nbsp;marketing,&nbsp;advertising,&nbsp;communications&nbsp;or&nbsp;business&nbsp;is&nbsp;preferred.</li><li>Minimum&nbsp;2-5&nbsp;years&nbsp;of&nbsp;experience.</li><li>Can&nbsp;set&nbsp;priorities&nbsp;effectively&nbsp;and&nbsp;organize&nbsp;workload&nbsp;to&nbsp;achieve&nbsp;maximum&nbsp;outputs&nbsp;on&nbsp;time.</li><li>Understanding of project management processes, including requirements development, scope definition, communication management, budget management, reporting, risk identification,&nbsp;and&nbsp;stakeholder&nbsp;engagement.</li><li>Initiates change and is a self-starter. Takes on and produces a high volume of work. Can sustain a heavy workload over an extended period.</li><li>Extreme attention to detail, adaptability, excellent time management, and dedication to staying organized.</li><li>Ability to work independently and remotely.</li><li>Demonstrates Greystar core values in all aspects of work - strong ethical character and commitment to service.</li><li>Advanced level knowledge of Excel, demonstrating proficiency in remaining Microsoft Office products, Salesforce, and Google Docs.</li><li>Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages to complete financial records, budgets, and other fiscal reporting information.</li></ul>#LI-RS1The salary range for this position is $70,000 - $85,000Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.CLOSING DATEOctober 4, 2024

Manager,  Marketing Supplier Management

Candidate must be on site in Ft MyersThe Value-Based Care Management Registered Nurse interacts in-person and telephonically with chronic kidney disease patients, families, and support networks to provide comprehensive assistance in all areas related to ongoing education, medical history, medications, development of support systems, lifestyle changes and behavior modifications, thereby reducing future medical costs with early identification and support for dialysis and transplant needs.Essential Duties and Responsibilities include the following. Other duties and tasks may be assigned.<ul><li>Responsible for the Value Base Care clinical operations activities across the continuum of care from assessing, implementing, coordinating, monitoring, and evaluating.</li><li>Provides health education and treatment decision support for patients.</li><li>Collaborates with the patient, patient support, and interdisciplinary team including the dialysis clinic, hospital, and physician practices in assessing the patient's needs.</li><li>Conducts onsite in-person patient visits and outbound calls to assess patient's current health status, identifying gaps or barriers in treatment plans.</li><li>Coordinates with and provides consultation with physicians and other health care professionals to support the quality and the level of care provided for patients affected by Chronic Kidney Disease/ End Stage Kidney Disease.</li><li>Assists with early identification and support for dialysis and transplant needs by working closely with the Nephrologist and Value Base Care Team.</li><li>Provides patient education to assist with self-management.</li><li>Knowledge of and comply with federal, state, local laws, and regulations, including health care professionals practice act requirements.</li><li>Performs duties at all times within limitations established by and in accordance with company policy and procedures, applicable state and federal laws and regulations.</li><li>Participates in team concepts and promote a team effort; performs duties in accordance with company policies and procedures.</li></ul>

U.S. Renal Care

RN, Market Management, Value-Based Care - Fort Myers

SUMMARYThe Value-Based Care Management Pharmacist delivers telephonic pharmaceutical education through the provision of efficient clinical service, accurate drug information and medication reconciliation.Essential Duties and Responsibilities include the following. Other duties and tasks may be assigned.<ul><li>Conduct patient medication reconciliation that includes assessing and meeting the needs of the patients, evaluating medication adherence, appropriateness of therapy, missing treatment scenarios, drug-drug interactions, and therapeutic duplications coordinating with multi-disciplinary team to ensure patient needs are met and care delivery is coordinated across the continuum.</li><li>Resolve patient medication reconciliation and adherence issues and to develop and implement patient care plan.</li><li>Provide relevant medication related information to patients and health care staff as needed.</li><li>Collaborate with patients, Physicians, behavioral health, and other network partners to provide a model of care that ensures the delivery of quality, efficient, and cost-effective healthcare services.</li><li>Participates as a member of the Interdisciplinary team in all required patient assessment and care planning activities as needed.</li><li>Be familiar with professional organizations related to kidney disease (i.e., National Kidney Foundation, American Kidney Foundation).</li><li>Maintain knowledge of and comply with federal, state, local laws and regulations, including health care professionals practice act requirements.</li><li>Perform duties at all times within limitations established by and in accordance with company policy and procedures, applicable state and federal laws and regulations.</li><li>Actively promotes GUEST customer service standards; develops effective relationships at all levels of the organization.</li><li>Participates in team concepts and promote a team effort; performs duties in accordance with company policies and procedures.</li><li>Regular and reliable attendance is required for the job.</li></ul>

Pharmacist, Value-Based Care Management Hawaii

05-Sep-2024<h4>Alumni Relations and HKS Fund Coordinator</h4>Harvard Kennedy School 66634BRJob SummaryJob Summary The Alumni Relations and HKS Fund Coordinator is responsible for coordinating projects and initiatives supporting the Alumni Relations and HKS Fund teams within Alumni Relations and Resource Development (ARRD), such as data management and analysis, research, and event support. It contributes to meeting and exceeding department engagement and revenue goals by providing exemplary support to these two teams. The ability to be detail-oriented and handle highly sensitive information with the utmost confidentiality is critical. Also, as this role is equally split between two teams and managers, the ability to prioritize competing priorities and maintain open communication is essential. Department/Center Overview The mission of Alumni Relations and Resource Development (ARRD) is to engage Harvard Kennedy School (HKS) alumni, friends, donors, and prospective supporters to secure the resources the School needs to achieve its priorities. In consultation with our academic partners across the school, ARRD provides opportunities for donors to achieve their philanthropic vision while enhancing the relationship our alumni have with the School and each other. We foster a respectful environment where many diverse talents, perspectives, and experiences are valued.Position DescriptionDuties and Responsibilities<ul><li>Maintains alumni and donor data, including, but not limited to, tracking volunteers and engagement, regularly updating contact information, maintaining gift records, and with a strong emphasis on mastering Advance (CRM) and its various data reporting tools. </li><li>Synthesizes engagement, giving, and communications data, tracks metrics, and reports findings internally to the Alumni Relations and HKS Fund teams monthly, as well as externally for meetings and publications including the annual report on giving and engagement. </li><li>Works closely with both teams to organize and plan alumni reunion weekend, which includes creating and managing registration and giving forms, responding to inquiries, managing the event inbox, maintaining website, class pages, and donor lists, and providing on-site event support during the weekend. </li><li>Provides support for Alumni Relations and HKS Fund events, outside of reunion, involving creation and maintenance of event forms, tracking RSVPs and gifts, outreach to invitees, event material production, donor list upkeep, and post-event data reporting. </li><li>Works closely with the HKS Fund staff to support the Graduating Class Campaign, which includes regularly staffing a giving table, tracking gifts, and working closely with student volunteers. </li><li>Assists with various communication-related initiatives, which includes ownership and aggregation of content for weekly events digest and monthly newsletter for alumni and pulling Salesforce data lists for both alumni and donor emails. </li><li>Responsible for general website maintenance for alumni and events section of HKS website.&nbsp;&nbsp; </li><li>Manages general phone line and email inboxes for Alumni Relations and HKS Fund. </li><li>Provides administrative support to both teams, such as expense reports and including creating meeting agendas, notes, and any follow up minutes as needed. Represents both teams at internal meetings as needed. </li><li>Performs other duties upon request, as necessary, with or without accommodation.</li></ul>Basic Qualifications3 or more years of administrative experience in a related office environment. &nbsp;Additional Qualifications and SkillsIf you have some, but not all of the following, we encourage you to apply; we value employees with a willingness to learn:<ul><li>Bachelor’s degree strongly preferred. </li><li>Strong preference for experience in higher education, alumni relations, and/or fundraising. </li><li>Excellent verbal and written communications skills.</li><li>Strong interpersonal skills; ability to communicate with a wide variety of constituencies.</li><li>Ability to prioritize work in a fast-paced environment with multiple and changing priorities; must be efficient, proactive, have strong attention to detail, multi-task, and to meet firm deadlines.</li><li>May be required to work some nights and weekends as needed for events.</li></ul>Physical RequirementsPhysical demands and work environment: primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period. Sitting or standing for periods of time with some repetitive motion.&nbsp;&nbsp;&nbsp;Additional InformationLearn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $60,503 - $95,391 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentAlumni Relations and Resource DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-NM1

Harvard University FAS Human Resources

Alumni Relations and HKS Fund Coordinator

05-Sep-2024<h4>Operations and Conference Coordinator</h4>Harvard Kennedy School 66670BRJob SummaryReporting to the Director of Campus Operations and Services, the Operations and Conference Coordinator will be responsible for various administrative functions for the office of Campus Planning and Operations (CPO).&nbsp; &nbsp;They will work closely with the Harvard Kennedy School (HKS) community to provide excellent customer service support for events, building concerns, and issues, and will be the main point of contact for Harvard Affiliated requests to host events at HKS. They will build an event management opportunity within HKS to be able to open our facilities to select events within the larger Harvard community and thereby enforce our commitment to helping our Harvard colleagues. This position will need to blend and finesse this new program within our existing operations to not disrupt our already busy and complex HKS events and academic schedules. They will need to deliver a consistently high quality of service for events and school-wide stakeholders.&nbsp; We are seeking a savvy, operational-minded person with an events or campus services background.&nbsp;Position DescriptionAdministrative &amp; Event Support&nbsp;<ul><li>Serves as a member of the room reservations team&nbsp;</li><li>Maintains reservation information in Event Management Software (EMS)&nbsp;</li><li>Reservation approvals&nbsp;</li><li>Provide reservation assistance&nbsp;</li><li>Maintain accuracy of information fields on EMS monthly reporting&nbsp;</li><li>Reviews and analyzes post-event to inform strategy for future events&nbsp;</li><li>Meets agreed upon rental sales goals&nbsp;</li><li>Helps to coordinate weekly event logistics to ensure seamless delivery of events&nbsp;</li><li>Provides administrative support before, during, and after events&nbsp;</li><li>Serves as point of contact for HKS administrative events (school-wide events)&nbsp;</li><li>Coordinates all aspects of the Outside HKS Events/Conferences&nbsp;</li><li>Books space during non-peak times&nbsp;</li><li>Monitors proper approvals&nbsp;</li><li>Works directly with clients to determine logistical goals of each event&nbsp;</li><li>Manages event contracts and insurance requirements for external clients&nbsp;</li><li>Manages billing transactions and quotes&nbsp;</li><li>Provides day of event management and support&nbsp;</li><li>Helps with academic uploads, dashboards, reports, etc.&nbsp;</li></ul>General Operations Support&nbsp;<ul><li>Covers operations/help desk by assisting walk-ins and answering phones&nbsp;</li><li>Coordinates special CPO projects (furniture, painting, moves, etc.)&nbsp;</li><li>Provides administrative support to Security operations&nbsp;</li><li>Filing, document preparation, and other duties as required&nbsp;</li><li>Ad hoc special requests from the CPO team&nbsp;</li><li>Other relevant duties and responsibilities as assigned to support the HKS CPO department&nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 4 years of related work experience in events, conferences, and/or facilities management.&nbsp;</li><li>Ability to lift/move at least 20 lbs. is required.&nbsp;</li><li>Must be able to work evenings and weekends as required.&nbsp; </li></ul>Any candidate wishing to be considered must submit a cover letter in addition to their resume.&nbsp; &nbsp;Additional Qualifications and Skills<ul><li>Prior event management preferred with work in an operations type environment. </li><li>Comfortable in multiple event management software. </li><li>Bachelor’s degree preferred but not required.&nbsp;&nbsp;</li></ul>Additional InformationThis position is a fully benefits-eligible term appointment ending two year from date of hire, with possibility of renewal. Any candidate wishing to be considered must submit a cover letter in addition to their resume.&nbsp; &nbsp; Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $63,000 - $100,200 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentCampus Planning and OperationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-NM1

Operations and Conference Coordinator

05-Sep-2024<h4>Program Coordinator, GEAR:UP</h4>Harvard Kennedy School 66671BRJob SummaryThe Global Education and Research: Unleashing Potential (GEAR:UP) initiative is currently seeking a Program Coordinator to support financial, programmatic, and research administration, and the successful execution of program and research activities focused on education research projects. The Program Coordinator will work with counterparts across Harvard University and collaborators such as the Abdul Latif Jameel Poverty Action Lab (J-PAL) and the Center for Economic Research in Pakistan (CERP) to implement research and grant management strategies. The position offers an opportunity to work closely with economists doing empirical research in international development. This position is based in the US but may require travel to field locations during their tenure.The ideal candidate shall perform a wide range of high-level, critical, and complex administrative and support duties in a timely and accurate manner. This person is excited to advance the Center for International Development’s (CID) mission to build a thriving world for all and must be proactive in problem-solving, able to multitask and prioritize successfully, and have high-level communication (oral and written) and interpersonal skills. They must be able to interact with various stakeholders including students, faculty, donors, and prominent individuals and organizations with tact and diplomacy. This position requires working independently and as part of a team and with a high level of maturity and good judgment. An understanding of empirical methods including econometrics and statistics is a plus.&nbsp;&nbsp;The successful candidate will be required to work mostly in-person at the CID offices, with some flexibility for remote work. The&nbsp;Center for International Development (CID) is Harvard University’s hub for cutting-edge research on the world’s most pressing international development issues. Based at Harvard Kennedy School, CID brings researchers and practitioners together across the university to collaborate, using the latest analytical tools to address pressing development challenges. CID builds, convenes, and deploys global talent worldwide to build a thriving world for all.Housed at Harvard CID, the Global Education and Research: Unleashing Potential (GEAR:UP)&nbsp;initiative aims to support research and programs to transform education systems under the leadership of Professors Asim Khwaja, Emiliana Vegas, and Michela Carlana.Position DescriptionAs Program Coordinator, you will:<ul><li>Assist with grant applications and reporting (e.g. draft, edit, and proofread research proposals, reports, and coordinate the completion of requirements for sponsored and non-sponsored research).</li><li>Draft written research and policy outputs (e.g. edit, develop, and proofread presentations, reports, policy briefs, and communications pieces).</li><li>Identify and research donors and funding sources including formal calls for proposals, private foundations, international organizations.</li><li>Coordinate and attend meetings with both CID Faculty Affiliates and external policy stakeholders (e.g. schedule calls, take notes, collate follow-up items, and help maintain long-term relationships with key stakeholders).&nbsp;</li><li>Plan and successfully execute events (e.g. communicate with guests, reserve rooms, order catering, liaise with IT and tech support, and manage all logistics).</li><li>Develop IRB and data security protocols (e.g. draft IRB protocols, work with IRB for protocol approval, and support the process for data use and non-disclosure agreements).</li><li>Maintain the GEAR:UP and CID websites (e.g. post new written content online, update team members’ pages, etc.).</li><li>Contribute to GEAR:UP and CID’s success through other responsibilities as required.&nbsp;</li></ul>Basic Qualifications<ul><li>A bachelor’s degree plus a minimum of two years of professional experience in program coordination and/or executive administration. Internships will count towards experience requirement.&nbsp;&nbsp;</li><li>Demonstrated prior experience providing high level administrative support and complex project/program coordination responsibilities, ideally including previous research or grant experience.</li></ul>Additional Qualifications and Skills<ul><li>Demonstrated interest in economics, international development, and policy in developing countries, especially education.</li><li>Coursework in empirical methods, including econometrics and economics.</li><li>Knowledge of second language a plus (especially Spanish, French, Arabic, or Urdu).</li><li>Demonstrated strong interpersonal skills and experience interfacing with many different types of stakeholders (e.g. faculty, students, external stakeholders, and other CID staff).</li><li>Experience running events and online webinars and live streams, using Zoom and other software.</li><li>The successful candidate must be highly motivated and detail-oriented, able to meet tight deadlines, strong organizational skills, and to complete tasks independently.&nbsp;</li></ul>Additional InformationThis position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal. Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of four days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $63,000 - $100,200 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentCenter for International DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentitySchedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DS1

Program Coordinator, GEAR:UP

04-Sep-2024<h4>Event and Media Production Coordinator</h4>Faculty of Arts and Sciences 66653BRJob SummaryThe Events and Media Production Coordinator is an integral part of the Event and Media Production group which supports non-curricular events hosted by Harvard faculty, students, and administrative staff on the Faculty of Arts and Sciences (FAS) campus, including high-profile lectures and symposia, academic conferences, performances, FAS-wide student events such as First Year Experience and diploma ceremonies, during business hours, evenings, and weekends.&nbsp;The Event and Media Production Coordinator will be responsible for event intake, from communicating with event clients to tracking, billing, and reporting for all events supported by the Event &amp; Media Production team. They will act as liaison with clients ranging from student groups to distinguished lecturers and senior University administrators planning to execute a range of multimedia events on the Harvard University campus. This person will assess the needs of each client and make recommendations (technical, logistical, and pricing) to best service each request.Position Description<ul><li>Coordinate event requests made by FAS and University clients to ESS.&nbsp;&nbsp;</li><li>Manage project intake with clients, which often includes email, phone, or Zoom consultations with the requesting client to evaluate their multimedia needs (pre-production, sourcing media, filming, location and talent details, and post-production media editing) to ensure successful request fulfillment. This encompasses triaging the request, collecting pre-production information, and entering all relevant details into event management software.&nbsp;</li><li>Ensure that event has been approved by FAS and meets campus use policies.&nbsp;</li><li>Actively communicate and liaise with the client during pre-production and as projects/event progress, ensure that the client is informed of progress, changes, or delays.&nbsp;</li><li>Create and maintain job records within the departmental service management systems.&nbsp;</li><li>Coordinate and issue quotes and invoices for internal and external clients.&nbsp;</li><li>Supports clients in navigating FAS and University policies pertaining to events&nbsp;</li><li>Coordinate and attend event production meetings and site visits.&nbsp;</li><li>Responsible for issuing customer satisfaction surveys, and quantifying feedback for management.&nbsp;</li><li>Produce regular reports and status updates on the event pipeline to service director and departmental leaders. Analyze and report on historical event data as needed.&nbsp;</li><li>Assist with maintaining an internal annual calendar of upcoming events requiring AV services.&nbsp;</li><li>Help coordinate with outside vendors on collaborative events to ensure seamless support for the client.&nbsp;</li><li>Collaborate with event stakeholders in client and partner organizations across the FAS on event-related technology, planning, and best practices.&nbsp;</li></ul>Basic Qualifications<ul><li>5+ years of experience in a highly visible client-facing role coordinating complex events; education beyond high school may count toward experience.&nbsp;</li><li>Experience with Microsoft Office products (Word, PowerPoint, Excel, SharePoint).&nbsp;</li><li>Experience with systems and/or platforms to support business processes including scheduling, workflow, and event management.&nbsp;</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.&nbsp;<ul><li>At least two years of post-secondary education desirable</li><li>Strong organizational skills; strong written and verbal communication abilities</li><li>Broad knowledge of technologies required to support events such as academic symposia, conferences, interviews, multi-camera video recordings, and audio recordings</li><li>Skilled at working with high-profile talent and VIP clients</li><li>Experience coordinating high-profile events in higher education desirable&nbsp;</li><li>Self-starter, highly motivated, positive attitude, team spirit&nbsp;</li><li>Proven ability to learn and use new software applications to track and manage services&nbsp;</li><li>Proven ability to manage multiple projects, competing deadlines, and coordinate assignments across a large team</li></ul>Physical RequirementsCan lift or carry up to 25 lbs of equipment.Working ConditionsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;Additional InformationWe regret that we are unable to provide visa sponsorship for this position.&nbsp;All formal offers will be made by FAS Human Resources.&nbsp;About UsEducation Support Services (ESS) provides world-class audiovisual and instructional support, event and media production, training, and consulting services to faculty, staff, and students in the Faculty of Arts and Sciences (FAS).&nbsp; The team supports the school’s mission by delivering premium technology offerings that enhance and creatively advance the teaching &amp; learning environment.&nbsp; ESS is comprised of six service groups: Teaching &amp; Learning Support, Integrated Audiovisual Services, Event &amp; Media Production, Language Center, Assistive Technology Services, and Piano Technical Services.&nbsp; We believe that creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views the differences we all bring to the workplace as strengths. We actively seek and welcome applications from members of underrepresented groups and from those with a demonstrable commitment to a more inclusive society.&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatOn-Site Sub-UnitAdministration and Finance Salary Grade055DepartmentEducation Support ServicesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleMonday-Friday, 9:00am-5:00pm; 35 hours per week Evening, weekend work, and overtime may be required.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

Event and Media Production Coordinator

04-Sep-2024<h4>Community Engagement and Diversity Outreach Coordinator</h4>Harvard John A. Paulson School of Engineering and Applied Sciences 66683BRJob SummaryUnder the direction of the Director of Community Engagement and Diversity Outreach (CEDO) at the School of Engineering and Applied Sciences (SEAS), the Community Engagement and Diversity Outreach Coordinator is responsible for finance, logistics, and communications for several federally sponsored Center associated programs, including the Research Experience for Undergraduates (REU) that address science and engineering workforce development and diversity, as well as science and engineering literacy. The Coordinator serves as the principal administrative contact and liaison for internal and external offices and program constituencies. A significant part of this position entails financial and grant support, in addition to managing logistics for programs and events. Works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates the supervisor on the status of projects. Travels locally and nationally for recruitment and committee meetings. Oversees work of students, temps, and volunteers.&nbsp;Position DescriptionFinancial/Grants Management&nbsp;<ul><li>Manages over $1 million in combined funding. Develops detailed budgets for specific programs and events and monitors monthly financial reports. Maintains financial documentation, tracks expenses, and coordinates account projections. Provides summaries and analysis of expenditures. Makes decisions on expenditures within defined budget parameters. Provides assistance with progress reports and JIT (just-in-time) requests.</li><li>Administers contracts, grants, and gift accounts, which may include working with external agencies and coordinating other related financial support functions. Acts as liaison to the SEAS Research Administration office for all aspects of pre-and post-award grants management. Coordinates information from collaborators. Ensures compliance with federal regulations.</li><li>Uses online University financial systems to process financial transactions, such as reimbursements for travel, corporate card payments, and purchasing card reconciliation.&nbsp; &nbsp;</li></ul>Administrative Support for Programs&nbsp;<ul><li>Serves as principal administrative liaison to SEAS administrative offices.</li><li>Develops admissions timeline and manages the application and post-admission processes for programs, including the REU and K-12 student and teacher programs.</li><li>Creates and delivers student workshops for CEDO programs including the REU and K-12 programs. Works with university partners to support student engagement. Troubleshoots issues.&nbsp;</li><li>Coordinates on-campus, off-campus, and virtual events for multiple audiences (K-12, undergraduate, and general public).</li><li>Consults with University offices and maintains records to ensure compliance with University policies regarding intellectual property, safety, privacy, and minors on campus.</li><li>Negotiates with hotels, caterers, and vendors; makes recommendations for food and activities for participants; oversees housing, classroom, AV, and other facilities on behalf of programs.</li><li>Develops promotional and recruitment materials for programs for undergraduates, K-12 students and teachers, and public events. Oversees the maintenance of program websites and maintains a social media presence. Handles publicity for events.</li><li>Manages complex calendars; arranges meetings, appointments, and travel.&nbsp;</li><li>Gathers and analyzes information required for administrative reporting. Performs library/research work and summarizes findings.</li><li>Handles purchasing using Harvard's iProcurement system and maintains inventory of supplies for the office and related events.&nbsp;</li><li>Functions as a member of a team, contributing as needed to ensure the success of all programs.&nbsp; &nbsp;</li></ul>&nbsp;Program Recruitment&nbsp;Travel&nbsp;&nbsp;<ul><li>Manages booth reservations at relevant conferences to promote programs and recruit students.</li><li>Manages conference&nbsp;travel calendar and follows up with relevant GSAS and SEAS stakeholders to coordinate representation at the designated conferences.&nbsp;&nbsp;</li><li>Organizes supplies needed for conference booths, such as brochures, banners, giveaways, etc.&nbsp;</li><li>Arranges&nbsp;travel for staff, students, and other personnel, including self to attend conferences.&nbsp;</li><li>Reconciles expenses related to recruitment activities.&nbsp;&nbsp;&nbsp;</li></ul>Basic Qualifications<ul><li>Minimum of 5 years of related experience; education beyond high school may count towards experience.</li><li>Budget/financial management experience</li><li>Microsoft Office skills</li></ul>Additional Qualifications and Skills<ul><li>Availability to work evenings and weekends and travel locally several times per month for recruitment and committee meetings is required.</li><li>A college degree strongly preferred, or an equivalent of education plus relevant experience.</li><li>Solid working knowledge of basic financial concepts and tools (e.g., overhead, general ledger, reporting, spreadsheet manipulation, and funding types) preferred. Experience with grants management preferred.</li><li>Significant experience working with MS Office Suite is required, especially with Excel. Experience with other software such as Photo Shop, Illustrator, web design, and database programs is a plus. Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools. Experience using Harvard financial systems and iProcurement is a plus.</li><li>Excellent communication (verbal and written), interpersonal, customer service, and organizational and time management skills.&nbsp;</li><li>Ability to work independently and contribute as a member of a team, develop relationships with a wide variety of internal and external constituencies, provide a high level of customer service, and handle confidential information with discretion.&nbsp;</li><li>Demonstrated ability to work under and meet tight deadlines with interruptions, accuracy, and attention to detail; ability to adapt and respond quickly to last minute changes and requests.</li><li>Ability to work independently with minimal supervision, make appropriate adjustments to workflow, take initiative and problem solve. Dependability and timeliness are essential.&nbsp;</li><li>The successful candidate must be able to balance the need to be both detail-oriented and strategic, and work in a fast-paced environment.</li></ul>Physical RequirementsMust be able to travel locally.Working ConditionsThe work is performed in an office and lab environment.Additional Information<ul><li>This is an on-site position (5 days/week) based in Allston, MA.&nbsp;</li><li>The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.</li><li>Applicants should submit a resume and cover letter.&nbsp;</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.</li></ul>Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsAbout SEAS The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation, and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit&nbsp;<a href="http://www.seas.harvard.edu" target="_blank">www.seas.harvard.edu</a>.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403040 Coordinator II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentSEAS Educational OutreachUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. SEAS Commitment to Diversity SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CB1

Community Engagement and Diversity Outreach Coordinator

04-Sep-2024<h4>Coordinator, MBA Technology</h4>Harvard Business School 66599BRJob SummaryDo you enjoy problem-solving and helping people access tools to improve their work? Does working as part of a team that is committed to helping staff thrive in their roles appeal to you? If so, consider joining our team as the Coordinator of MBA Technology at Harvard Business School. The Coordinator works on a team that empowers MBA program staff to make decisions and to smoothly deliver the MBA program to students by coordinating areas of web communication, technology tools, and technology operations.Position DescriptionTechnology Operations and Use Management<ul><li>Coordinate and submit requests for hardware and software access in the MBA Program Office and the broader MBA Team, maintaining both broad and detailed understanding of the team’s technology use in communication with Harvard Business School Information Technology (HBS IT)</li><li>Independently identify opportunities to improve processes and workflow through technology.</li><li>Work with HBS IT Information Security to coordinate audits of MBA users in applications, ensuring users only have the access they require.</li><li>Keep track of applications that MBA program staff maintain outside of the HBS IT ecosystem, Ensure that each application maintains proper security review, accessibility review, and it renewed in a timely manner.</li><li>Partner with MBA central communications on the intersection of student communications and technology</li></ul>Solutions Development and Project Management<ul><li>Collaborate with HBS IT to develop solutions to improve business operations by utilizing existing technology suite or suggesting new platforms, tools, or enhancements.</li><li>Serve as project coordinator for web communications and Information Technology (IT)-related projects within the MBA Program Office</li><li>Develop and update technical documentation related to projects, tech licensing, admin access for tech tools, and assist in implementing the school’s annual security requirement audit</li></ul>Maintenance<ul><li>Maintain existing SharePoint sites and sub sites, lists, libraries, and content (including pages, workflows, and items)</li><li>Provide ongoing support and training to users</li></ul>Additional responsibilities <ul><li>Collaborate with IT partners to consult, develop, and deliver a wide variety of technology solutions</li><li>Assess, pilot and operationalize application solutions to help inform business and the use of new technology tools</li><li>Develop and maintain relationships with stakeholders while ensuring operational needs are met</li><li>Advocate and utilize user-centric design and UX research to identify and solve user issues more accurately and efficiently</li><li>This role is responsible for other duties as assigned</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years of experience in administrative support role(s) is required with&nbsp;experience coordinating technology tools preferred.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must, including Forms and SharePoint development.</li></ul>Additional Qualifications and Skills Other Required Qualifications: &nbsp;<ul><li>Experience working in higher education; Excellent written and verbal communication skills.</li><li>The ability to work independently as well as on a team.</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School (<a href="http://www.hbs.edu" target="_blank">www.hbs.edu</a>) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentMBAUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

797 Project Management / Professional Services Jobs