Program Coordinator

13-Nov-2024

Program Coordinator

Harvard Radcliffe Institute

67244BR

Job Summary

The Radcliffe Institute for Advanced Studyat Harvard University is one of the world’s leading centers for interdisciplinary exploration. We bring students, scholars, artists, and practitioners together to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.

Reporting directly to the Associate Director of Academic Ventures & Engagement, the Program Coordinator coordinates the programmatic work of the Academic Ventures and Engagement (AV&E) department and serves as the department’s initial contact and liaison with internal constituents, managing intake of programmatic requests and outflow of information. The Program Coordinator provides support on critical public and private programs, department-wide initiatives, and Institute priorities.  Flexibility in assignments and priorities is critical, as this role is varied, and priorities can shift quickly.  
 

Position Description

• Serves as primary contact for internal constituents seeking program information and support and maintains strong relationships with individuals and units across the Institute.
• Works closely with the Executive Director, Associate Director, and others within the department responsible for program delivery to coordinate the annual portfolio of AV&E programs and exhibitions, department-wide efforts, and special initiatives, providing support in all phases, from research through delivery, both on-site and online.
• Collaborates closely with Associate Director on private seminar and workshop programs, coordinating outreach, review process, dissemination of decisions, student hiring and onboarding, and program-related private websites.
• Oversees online application portal and processes related to all student- and faculty-funding programs within department.
• Maintains and updates program-planning records during and following program development.
• Collaborates with Department Administrator on financial and administrative matters, including key departmental reports.
• Serves as primary liaison with Communications team to drive website updates, digital exhibitions, design requests, and newsletter submissions.
• Communicates regularly with key program stakeholders, managing the flow of information internally and with others at the Institute to support the effective delivery of high-quality programs.
• Responsible for collection and analysis of program feedback and impact, including quantitative and qualitative data in all facets of departmental work.
• Drafts documents, correspondence, and reports as needed.

Basic Qualifications

• Bachelor’s degree or an equivalent combination of education, training, and experience. 
• Five years’ related administrative and/or project management experience.
• An equivalent combination of education and experience may be considered toward experience. 
• Must have  proficiency with Microsoft Office, Outlook, Excel, and Word

Additional Qualifications and Skills

• This position requires a team player with a willingness and ability to work with multiple individuals and groups in a fast-paced, high-energy environment. Demonstrated ability to think quickly, manage multiple priorities and projects, and generate solutions when unexpected challenges arise. Candidates must show strong research skills and excellent written, verbal, and interpersonal communication skills.
• In addition, this position requires excellent customer service and organizational skills, as well as a balance of administrative, project management, and program management experience, and the ability to navigate and learn, as necessary, multiple technology systems. Candidates must be highly motivated, solution-driven, and collaborative. Candidates should be willing to show initiative when appropriate and work well both independently and in a team environment. Experience with CRM platforms (such as Salesforce or Hubspot) is a plus.
• Must be flexible, energetic, diplomatic, and detail oriented.

Physical Requirements

• This position involves sitting, standing, and working at a computer, as well as standing and walking to across the University campus or to partner sites to attend meetings and participate in events is required. 
• Lifting/Pushing/Pulling requirement of up to 50 pounds occasionally.
• Additional physical/mental requirements may not be listed above but are inherent in performing the position's essential functions.
• Must be willing to work flexible hours in support of program delivery throughout the year.

Working Conditions

• This job is generally performed in a temperature-controlled office environment. Travel to other sites across the University will be required.
• Work hours between 9 am to 5 pm and a 5-day Monday through Friday work week should be expected for this role. Occasional work beyond 5 pm may be required to provide program support.
• Flexibility to adjust work schedule in support of program delivery will be required.

Additional Information

Please note that cover letters are required for every application for a position at the Harvard Radcliffe Institute: 

Interviews:
We will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process.

Complete applications will be reviewed on a rolling basis until the position is filled. However, we encourage all interested candidates to apply before December 21, 2024.
 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

About the Harvard Radcliffe Institute:

The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures and Engagement fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library  documents the lives of American women of the past and present for the future, furthering the Institute’s commitment to women, gender and society.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Harvard Radcliffe Institute at Harvard University may be exactly the employer you have been looking for.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

055

Department

Academic Ventures & Engagement

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Education, Employment, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-SS2